Standing Rules

 

SIERRA CLUB CALIFORNIA STANDING RULES

 

CHART OF MEMBERS

CALIFORNIA LEGISLATIVE COMMITTEE Page 2

PARTICIPATION IN ELECTION OF PUBLIC OFFICERS Page 5

PARTICIPATION IN BALLOT MEASURE ELECTIONS Page 9

AUTHORITY TO CNRCC TO APPROVE LAWSUITS Page 11

EARTHSHARE DISTRIBUTION POLICY Page 11

EFFECT OF ABSENCES FROM EXECUTIVE COMMITTEE MEETINGS Page 11

TRANSACTION OF EXECUTIVE COMMITTEE BUSINESS BY MAIL AND ELECTRONIC VOTING Page 11

STAFF MANAGEMENT POLICY AND PROCEDURES Page 12

STAFF MANAGEMENT ADDENDUM Page 14

CALIFORNIA CONVENTION AND ELECTION PROCEDURES

 

CALIFORNIA LEGISLATIVE COMMITTEE
Standing Rule - approved by California Executive Committee 1/99 and 4/99]

    1. ESTABLISHMENT AND GENERAL AUTHORITY OF COMMITTEE
    2. MEMBERSHIP OF COMMITTEE
    3. CLC ISSUE ASSIGNMENTS
    4. CNRCC LEGISLATIVE CONTACTS
    5. POLICY BASIS FOR CLC DECISIONS
    6. STAFF AUTHORITY TO TAKE POSITIONS WHERE  POLICY IS CLEAR
    7. INTERIM POSITIONS WHERE POLICY IS UNCLEAR
    8. CHAPTER POSITIONS ON LOCAL BILLS
    9. PRIORITY CLASSIFICATIONS FOR STAFF ATTENTION
    10. CLUB POSITIONS ON EXECUTIVE AND AGENCY APPOINTMENTS
    11. COORDINATION OF LEGISLATIVE COMMUNICATIONS
    12. COORDINATION OF ADMINISTRATIVE AGENCY COMMUNICATIONS
    13. ROLE IN POLITICAL ENDORSEMENTS
    14. MEETING ANNOUNCEMENTS AND AGENDAS

1.  ESTABLISHMENT AND GENERAL AUTHORITY OF COMMITTEE

The California Legislative Committee (CLC) is a standing committee of Sierra Club California. It is established by the California Executive Committee under Sierra Club California bylaws 4.3 and 4.7.

The CLC is responsible for deciding the Sierra Club?s position on proposed legislation and other matters being considered by the California State Legislature, including appointments by legislative leaders and by the Governor.

The CLC may also exercise responsibility for deciding the Sierra Club?s position on specific issues and questions being considered by state administrative agencies and executive departments. However, the Steering Committee of the California/Nevada RCC (CNRCC) may delegate lead responsibility for particular departments, agencies, or issues to entities of the CNRCC.

 

2.  MEMBERSHIP OF COMMITTEE

The CLC shall consist of a Chair and up to eleven additional members. The Chair and members shall be nominated by the Sierra Club California Chair after consultation with the California Conservation Chair, and they shall take office on confirmation by the California Executive Committee. They shall serve for two-year terms commencing on January 1 of odd-numbered years. As provided by section 2.19 of the Sierra Club California bylaws, they may be recalled or replaced by the California Executive Committee at any time.

3.  CLC ISSUE ASSIGNMENTS
The CLC Chair may assign lead responsibility for specific legislative issues to specific members of the CLC.

4.  CNRCC LEGISLATIVE CONTACTS

The CNRCC Steering Committee should designate one "Legislative Contact" for each major issue area of concern to the Club in the state Legislature. These issue areas ordinarily include air quality; CEQA; coast; endangered species; energy; forestry; land use & growth management; mining; occupational health; parks; pesticides; population; solid waste; toxics & hazardous materials; transportation; water quality; water supply & rivers; wetlands; and wildlife. The CNRCC Steering Committee may designate Legislative Contacts for other issue areas that are important priorities for the Club in particular legislative sessions.

The Legislative Contacts should keep track of legislative developments in their issue areas, they should assist the CLC and Sacramento staff in analyzing these issues, and they should respond to requests from the CLC and Sacramento staff for recommendations about the Club's position on particular legislative issues.

 

5.  POLICY BASIS FOR CLC DECISIONS

The CLC shall be guided by policies established by the Board of Directors and other national Sierra Club entities, and by CNRCC pursuant to the Sierra Club California bylaws. In the absence of established Club policy on a particular issue, the CLC may exercise its best judgment about what the Club policy on the issue should be. The CLC should ordinarily follow the recommendations it receives from the CNRCC Legislative Contacts. If the CLC disagrees with a recommendation by the CNRCC Legislative Contact for the issue, or if it receives conflicting recommendations from CNRCC Legislative Contacts, the CLC ordinarily shall confer with the CNRCC Steering Committee for clarification of CNRCC policy on the issue.

 

6. STAFF AUTHORITY TO TAKE POSITIONS WHERE POLICY IS CLEAR

The Sacramento staff may take a position on a legislative issue on behalf of the Club if all of the following conditions exist:

(1) legislative developments make prompt Club action highly  desirable, 
(2) the position does not appear likely to be controversial within the Club, and
(3) the position is consistent with established Club policy.

Such positions should be approved in advance by the appropriate CLC member or by the CLC Chair or Vice Chair. The Sacramento staff cannot establish new policy.

 

7.  INTERIM POSITIONS WHERE POLICY IS UNCLEAR

If the Sacramento staff believes that action must be taken on a legislative issue before the next CLC meeting, but Club policy on the issue is unclear, the staff should refer the issue to all of the following volunteers, with a recommendation as to the Club?s position:

 (a) the CLC Chair and Vice Chair, 
 (b) the CLC member(s) responsible for the topic, and 
 (c) the CNRCC Legislative Contact for the issue.

If at least one of these volunteers agrees with the staff recommendation and none of them disagrees within a reasonable time, the staff may take the recommended position. The full CLC may review the interim position at its next meeting.

If one or more of these volunteers disagree with the recommended position, the CLC Chair may confer with other CLC members and appropriate volunteer leaders by conference call, e-mail, or otherwise to determine an interim position, which should be reviewed by the full CLC at its next meeting. Alternatively, the Chair may decide that the Club should take no position on the legislative issue until the next CLC meeting.

 

8.  LOCAL BILLS

A "local bill" is a bill that primarily affects a single Chapter and has no significant effects outside the Chapter area (except for precedent and consistency with statewide lobbying activities). The CLC should ordinarily confer with the Chapter Conservation Chair or his or her designee before taking a position on a local bill. A Chapter may contact the CLC and Sacramento staff to propose taking a position in its own name on a local bill. The Chapter may take a position on the bill if the position is consistent with established Club policy, and if the proposed position is approved by the CLC. The Chapter must keep the Sacramento staff fully informed of its advocacy activities relating to the bill.  For example, the Chapter should give the Sacramento staff an advance copy of all correspondence and written statements that take a position on the bill, and it should consult with staff in advance if Chapter leaders plan to testify or meet with legislators about the bill.

 

9.  PRIORITY CLASSIFICATIONS FOR STAFF ATTENTION

The California Executive Committee is responsible for determining the general overall priorities for Sierra Club California staff. The CLC is responsible for determining the priorities of legislative advocacy staff with respect to particular legislative subject areas and individual bills.

Staff has the discretion to make an initial decision about the priority of particular bills and legislative subject areas.The CLC may review and modify these decisions at its next meeting.

The CLC uses three levels of priorities:

  1. Priority one bills and subject areas involve a significant investment of staff time. For such priorities the Sierra Club will usually be a key player on the issue. Staff may send a letter, testify, attend and possibly initiate meetings on the issue, participate in negotiations, and potentially draft legislative language. Staff may also organize a grassroots campaign to support the Club?s position on the issue.
  2. Priority two bills and subject areas involve a moderate investment of staff time. The Sierra Club will try to influence the outcome on the issue, but we will not generally be one of the key players. Staff may send a letter, testify at hearings with testimony that addresses relatively specific issues, and potentially speak or meet with others about the bill.
  3. Priority three bills involve a limited investment of staff time. Usually the only staff activity will be to send a letter indicating the Club's position on the bill.

10.  CLUB POSITIONS ON EXECUTIVE AND AGENCY APPOINTMENTS

The CLC Chair may create one or more special ?appointment? committees to decide the Sierra Club?s position on appointments to executive offices and administrative agencies by the Governor and by state legislative entities. The CLC Chair shall define the scope of each special committee (for example, Coastal Commission; air quality; forestry; waste management). Each special committee shall consist of up to three persons, one designated by the CLC Chair, one designated by the California Conservation Chair, and one designated by the Sierra Club California Chair, who shall also designate the chair of the special committee. The Sacramento staff may make recommendations to the special committee. The special committee must act by unanimous agreement. It shall report its decision to the Sacramento staff and to the Sierra Club California Chair. If the special committee cannot reach unanimous agreement on whether to support or oppose a particular appointment, the Club position on that appointment shall be determined by a vote of 2/3 of the members of the CLC. The CLC shall report its decision to the Sacramento staff and to the Sierra Club California Chair.

 

11.  COORDINATION OF LEGISLATIVE COMMUNICATIONS

The Sacramento staff and the CLC are responsible for presenting oral and written statements about pending legislation to legislators and legislative committees on behalf of the Sierra Club. Other Club members may make oral or written statements about pending legislation to legislators and legislative committees on behalf of Sierra Club entities after giving adequate advance notice to the Sacramento staff and to the appropriate CLC member or the CLC Chair. If there is a disagreement about a proposed statement to a legislator or legislative committee, the CLC Chair shall make an initial resolution of the disagreement. If the disagreement continues, the CNRCC Steering Committee shall make a final resolution of the disagreement.

 

12.  COORDINATION OF ADMINISTRATIVE AGENCY COMMUNICATIONS [reserved]

 

13.  ROLE IN POLITICAL ENDORSEMENTS

CLC approval is required for decisions to support or oppose candidates for the California Legislature. The CLC Chair may exercise the authority of the CLC to approve these decisions. The CLC may prepare a confidential list of incumbent legislators with good environmental records for the guidance of the Chair in making these decisions. If the CLC Chair believes that a decision may be controversial within the Club, or that it may cause problems for the Club's lobbying program, the Chair shall refer the issue to the full CLC for a decision.

 

14.  MEETING ANNOUNCEMENTS AND AGENDAS

CLC meeting announcements and agendas should be sent to the California Executive Committee, the CNRCC Steering Committee, CNRCC and chapter legislative contacts, and others designated by the CLC Chair.

Participation in Election of Public Officers
Sierra Club California Standing Rule - Approved by California ExComm 1/28/07

    1. ADOPTION OF RULE
    2. CALIFORNIA POLITICAL COMMITTEE
    3. CANDIDATE REVIEW COMMITTEES
    4. TWO ENTITY REVIEW
    5. TWO-THIRDS VOTE
    6. STATEWIDE OFFICES
    7. UNITED STATES HOUSE OF REPRESENTATIVES
    8. CALIFORNIA STATE LEGISLATURE
    9. CITY, COUNTY, DISTRICT, AND OTHER LOCAL OFFICES
    10. ELECTORAL DISTRICT SPLIT AMONG CHAPTERS
    11. PURPOSE OF STATE-LEVEL REVIEW
    12. INTERNAL CHAPTER DECISION-MAKING
    13. CHAPTER ACTIVITY REPORTS
    14. INTERPRETATION OF RULES

1. ADOPTION OF RULE

This standing rule is adopted by the California Executive Committee under sections 4.1(C) and 4.6A of the Sierra Club California bylaws. This rule specifies the manner in which Sierra Club entities may participate in the election of public officers within California. The Sierra Club's national Political Committee has established additional guidelines that should also be consulted.

2. CALIFORNIA POLITICAL COMMITTEE

The Chair and members of the California Political Committee shall be nominated by the Sierra Club California Chair and confirmed by the California Executive Committee. They shall serve for two-year terms commencing on January 1 of odd-numbered years. As provided by section 2.19 of the Sierra Club California bylaws, they may be recalled or replaced by the California Executive Committee at any time.

3. CANDIDATE REVIEW COMMITTEES

3.1 The California Political Committee includes two Candidate Review Committees, one in each CNRCC region. Each Candidate Review Committee consists of a Chair, two other members, and two alternates. The California Political Chair shall designate the members of the California Political Committee who shall serve on the Candidate Review Committees, and he or she shall inform Chapter Chairs and Chapter Political Chairs of the membership of the Review Committees. The Chair of each Candidate Review Committee may designate one of the alternates to act in place of a member who is unable to participate in a decision about a particular election or who is less familiar with the candidates and issues in that election. The Chair of each Candidate Review Committee may designate one of the members to act as Chair in his or her absence.

 

3.2  The California Political Chair should develop forms for Chapters to use to request approval of decisions to support or oppose candidates for public office.

 

3.3  To facilitate review and approval of Chapter decisions, the Chapter should send a copy of completed candidate approval forms to all five members and alternates of the pertinent Candidate Review Committee.

 

3.4  The Chair of each Candidate Review Committee should maintain records of all decisions made by that committee.

4. TWO ENTITY REVIEW

All decisions to support or oppose a candidate for public office must be approved by two or more entities, as outlined below:

(1) US Senate—the California Executive Committee and either the California Conservation Committee (CNRCC) or the annual Sierra Club California Convention.
(2) Other statewide offices (Governor, etc.)--the California Executive Committee and either the California Conservation Committee (CNRCC) or the annual Sierra Club California Convention.
(3) US House--the Chapter Executive Committee and the national Political Committee. 
(4) State Legislature--the Chapter Executive Committee, the California Political Committee's Candidate Review Committee, and the California Legislative Committee or its designee.
(5) City, county, and district offices--the Chapter Executive Committee and the California Political Committee's Candidate Review Committee.
(6) Chapter Opt-out on City, County and District Offices
A Chapter may opt out of the requirements of section 4(5) by passing a standing rule setting forth an internal Chapter process for making endorsement decisions regarding city, county and district offices. Any such Chapter standing rule, or any amendment, must be approved by the California Executive Committee before it can take effect, and it may be revoked by the Chapter or the California Executive Committee. The standing rule must contain at least the following requirements:
(a) Endorsements must be approved by a two-thirds vote of two chapter entities, at least one of which is elected by the membership, designated by the Chapter in its standing rule,
(b) Endorsement decisions must be reported to the California Political Chair promptly after such decisions are made, 
(c) The Chapter must have a Political Chair and a political Compliance Officer appointed by the Chapter Executive Committee.
If the California Executive Committee approves such a chapter request, endorsement decisions for the city, county and district offices will be final when they are approved pursuant to that Chapter's standing rule. The Chapter's standing rule is subject to review every two years by the California Executive Committee or its designee
 
(7) Retracting an Endorsement -- After the Club has made a decision to support or oppose a candidate, a decision to retract the prior decision must be approved by the same two or more entities that were required to approve the prior decision.
 

5. TWO-THIRDS VOTE

A decision to support, oppose, or rescind an endorsement of a candidate requires a two-thirds positive vote by each review entity specified in this standing rule. A two-thirds vote means two-thirds of the entire voting membership of each entity, except that if the action is taken at a regularly scheduled meeting and all voting members were notified that decisions to support or oppose one or more candidates would be considered at the meeting, the action may be approved by two-thirds of the members present and voting at the meeting, provided that the number supporting the action is more than 50 percent of the total number of voting members of the entity.

6. STATEWIDE OFFICES

6.1 A decision to support or oppose a candidate for U.S. Senate must be approved by the California Conservation Committee (CNRCC) or the annual Sierra Club California Convention,the California Executive Committee and the national Political Committee.

 

Decisions about other statewide offices (Governor, etc.) must be approved by the California Conservation Committee (CNRCC) or the annual SC California Convention, and the California Executive Committee.

 

The California Political Committee should examine the records and positions of candidates for statewide office and recommend appropriate action by the entities whose approval is required. For purposes of Sierra Club political activities, candidates for the State Board of Equalization are treated as candidates for statewide office.

 

6.2   If an action on a statewide election will be proposed at a California Conservation Committee (CNRCC) meeting, the preliminary agenda distributed in advance of the meeting should clearly state which offices will be considered at the meeting.

 

6.3   As required by section 4.1(C) of the Sierra Club California bylaws, the California Executive Committee shall notify Chapters at least two weeks before making a decision to support or oppose a statewide candidate. Notification may be made by distributing the relevant California Executive Committee agenda to Chapter Chairs or by other appropriate means.

7. UNITED STATES HOUSE OF REPRESENTATIVES

A decision to support or oppose a candidate for the United States House of Representatives must be approved by the Chapter Executive Committee and the national Political Committee, which establishes the procedures for Chapters to follow in obtaining national approval. The California Political Committee may make recommendations to Chapters and to the national Political Committee regarding candidates for the House of Representatives.

8. CALIFORNIA STATE LEGISLATURE

8.1  A decision to support or oppose a candidate for the California Legislature must be approved by the Chapter Executive Committee, the Candidate Review Committee for the region, and the California Legislative Committee. The California Legislative Committee may delegate to one or more of its members or alternates its authority to approve decisions about legislative candidates. The Candidate Review Committee may make decisions by e-mail, phone, meeting, or mail. The Candidate Review Committee Chair is responsible for obtaining the approval of the California Legislative Committee or its designee. The Candidate Review Committee Chair shall inform the Chapter Chair or Chapter Political Chair of the committee's decision.

 

8.2  If the Candidate Review Committee or the California Legislative Committee or its designee does not concur with the Chapter Executive Committee, the Candidate Review Committee Chair shall explain the reasons for the disagreement to the Chapter Chair and the Chapter Political Chair. The Chapter Chair may appeal to the California Executive Committee by writing to the Sierra Club California Chair and explaining why the California Executive Committee should reverse the decision of the state review entity.

 

8.3  The California Executive Committee may handle appeals in a meeting or by a conference call that includes representation of the Chapter and the state review entities. A decision to reverse the state review entities and confirm the chapter decision requires a two-thirds vote of the California Executive Committee.

 

8.4 If a chapter within a legislative district has not made any recommendation for action by 60 days before a primary or 90 days before a general election for the California Legislature, by a two-thirds vote the California Legislative Committee (CLC) may ask the California Executive Committee to approve specific political activities in the election, including endorsement of a candidate. The CLC must notify the chapter or chapters within the district and the Candidate Review Committee for the region before making this request, and it must tell them how to communicate their views to the California Executive Committee. The California Executive Committee may approve the requested activities by a two-thirds vote, or it may remand the issue to the California Legislative Committee or the chapter for further consideration.

9. CITY, COUNTY, DISTRICT, AND OTHER LOCAL OFFICES

9.1  A decision to support or oppose a candidate for city council, county supervisor, or other local office must be approved by the Chapter Executive Committee and the Candidate Review Committee for the region. The Candidate Review Committee may make decisions by e-mail, phone, meeting, or mail. The Candidate Review Committee Chair shall inform the Chapter Chair or Chapter Political Committee Chair of the committee's decision.

 

9.2  If the Candidate Review Committee does not concur with the Chapter Executive Committee, the Candidate Review Committee Chair shall explain the reasons for the disagreement to the Chapter Chair and the Chapter Political Chair. The Chapter Chair may appeal to the California Executive Committee by writing to the Sierra Club California Chair and explaining why the California Executive Committee should reverse the decision of the state review entity.

 

9.3  The California Executive Committee may handle appeals in a meeting or by a conference call that includes representation of the Chapter and the Candidate Review Committee. A decision to reverse the Candidate Review Committee and confirm the Chapter decision requires a two-thirds vote of the California Executive Committee.

10. ELECTORAL DISTRICT SPLIT AMONG CHAPTERS

If an electoral district (including a Congressional district) extends across Sierra Club Chapter boundaries, the California Political Committee Chair may designate one Chapter as the ?lead Chapter? with primary responsibility for elections within the district. If more than twenty-five percent of the Sierra Club members in the electoral district are in a particular Chapter, then decisions about elections within that district must be approved by that Chapter's Executive Committee unless the Chapter Executive Committee delegates its authority to the lead Chapter's Executive Committee. If Club membership figures are not readily available, the twenty-five percent rule may be applied to the population within the district. The California Political Chair shall decide all questions of jurisdiction under this section.

11. PURPOSE OF STATE-LEVEL REVIEW

State-level review of Chapter decisions helps to maintain the public credibility of the Club?s political program by ensuring that the candidates were evaluated fairly and in accordance with the procedural requirements and substantive guidelines for Sierra Club political activity. State-level review also provides a forum for consideration of regional or statewide perspectives if the decision may have a significant impact on environmental issues beyond the Chapter?s boundaries.

12. INTERNAL CHAPTER DECISION-MAKING

The California Executive Committee does not establish the procedure for internal Chapter decision-making. Chapter Executive Committees are strongly encouraged to seek the advice of Chapter Political Committees and Group Executive Committees (where applicable) about candidate endorsements. However, Chapter Executive Committees are not required to impose the two-thirds vote rule on decisions about candidates by intermediate entities within the chapter.

13. CHAPTER ACTIVITY REPORTS

After each election in which a Chapter or Group has played an active role, the Chapter Political Committee should give the California Political Chair a short written summary of Sierra Club activities in the election and the results of the election, including vote percentages.

14. INTERPRETATION OF RULES

The California Political Chair may interpret the provisions of this standing rule, as need arises.

 

PARTICIPATION IN BALLOT MEASURE ELECTIONS

SIERRA CLUB CALIFORNIA STANDING RULE - Approved by Cal ExComm 3/11/07

 

1. ADOPTION OF RULE
This standing rule is adopted by the California Executive Committee under sections 4.1(C), 4.4, and 4.6 of the Sierra Club California bylaws. This rule specifies the manner in which Sierra Club entities may participate in elections on state and local ballot measures within California.

 

2. STATE BALLOT PROPOSITIONS 
2.1  As required by the Sierra Club California bylaws, a decision to support or oppose a state ballot proposition (both legislative propositions and citizen initiatives) must be approved by the California Conservation Committee (CNRCC) and the California Executive Committee.
2.2  The California Legislative Committee should review propositions under consideration by the Legislature in the same manner as it reviews other proposed legislation, but it should not commit the Sierra Club to support or oppose a proposition on the ballot without prior approval by the California Conservation Committee and the California Executive Committee.
2.3  The California Legislative Committee should also review initiatives under consideration by citizen organizations, and it may recommend appropriate action by the California Conservation Committee and the California Executive Committee. In reviewing initiatives, the California Legislative Committee should consider whether the proposed initiative is consistent with Sierra Club policy, whether its provisions will achieve the intended goals, and whether there is a reasonable likelihood that its goals can be achieved by legislation.

3. NOTICE OF PROPOSED ACTION ON STATE PROPOSITIONS
3.1   If an action on one or more state ballot propositions will be proposed at a California Conservation Committee (CNRCC) meeting, the preliminary agenda distributed in advance of the meeting should clearly state which ballot propositions will be considered at the meeting.
3.2 As required by section 4.1(C) of the Sierra Club California bylaws, the California Executive Committee shall notify Chapters at least two weeks before making a decision to support or oppose a state ballot proposition. Notification may be made by distributing the relevant California Executive Committee agenda to Chapter Chairs or by other appropriate means.

4. LOCAL BALLOT MEASURES 
A decision to support or oppose a local ballot measure must be approved by the Chapter Executive Committee and the state Local Ballot Measure Review Committee. The Chapter Executive Committee may delegate its approval authority in whole or in part to other entities within the chapter.

5. LOCAL BALLOT MEASURE REVIEW COMMITTEE
5.1  The Local Ballot Measure Review Committee (hereafter ?LBMRC?) shall consist of three members and two alternates. The members and alternates shall be nominated by the CNRCC Chair and confirmed by the California Executive Committee. They shall serve for two-year terms commencing on January 1 of odd-numbered years. The CNRCC Chair shall designate one of the members of the LBMRC to act as Chair. The LBMRC Chair may designate one or both alternates to act in the place of members who are unable to participate in a decision about particular ballot measures. The CNRCC Chair shall inform Chapter Chairs and Chapter Conservation Chairs of the membership of this committee.
5.2  The LBMRC should develop forms for chapters to use to request approval of decisions to support or oppose local ballot measures.
5.3  To facilitate review and approval of chapter decisions, the chapter should send a copy of completed ballot measure approval requests to all members and alternates of the LBMRC.
5.4  The LBMRC Chair should maintain records of all decisions made by the LBMRC.

 

6. REVIEW PROCESS FOR LOCAL BALLOT MEASURES

6.1  A chapter decision to support or oppose a local ballot measure must be reported promptly to all members and alternates of the LBMRC. If any LBMRC member or alternate acts within one week after the chapter decision is reported and requests a review of the chapter decision by the LBMRC, the LBMRC shall act promptly to review the chapter decision, and the LBMRC Chair shall advise the chapter to take no position on the ballot measure until the LBMRC completes its review. If no LBMRC member or alternate acts to request a review within one week after the chapter decision is reported to the LBMRC, the chapter decision is implicitly approved by the LBMRC. The LBMRC Chair should notify the chapter of the implicit approval.

6.2  If LBMRC review is requested, the LBMRC may conduct its review by conference call, meeting, or e-mail. If the LBMRC does not confirm the chapter decision, it must refer the issue to the CNRCC Steering Committee with its comments and recommendation. The LBMRC Chair shall inform the chapter of the action taken by the LBMRC.

6.3  If a chapter decision is referred to the CNRCC Steering Committee, the Steering Committee may conduct its review by conference call, meeting or e-mail. The Steering Committee shall invite chapter representatives and LBMRC members and alternates to participate in the review. If the Steering Committee does not confirm the chapter decision, it shall refer the issue back to the chapter for further consideration, and it shall describe the national or CNRCC policies or procedural requirements that the chapter should consider. The CNRCC Chair shall inform the chapter and the LBMRC of the action taken by the Steering Committee.

 

7. PURPOSE OF STATE-LEVEL REVIEW

State-level review of chapter decisions on local ballot measures provides a forum for consideration of regional or statewide concerns that may be affected by the ballot measures.

 

8. LOCAL MEASURES IN MULTI-CHAPTER DISTRICTS

If a measure will be on the ballot in a district that includes a substantial part of two or more chapters, a decision to support or oppose the measure must be approved by the chapters that are included within the district and by the Local Ballot Measure Review Committee. The CNRCC Chair shall decide any questions about which chapters must approve decisions under this section.

 

9.  CHANGING A POSITION ON A BALLOT MEASURE

After the Club has made a decision to support or oppose a state or local ballot measure, a decision to change the position must be approved by the same entities that were required to approve the original position.

 

10. VOTING REQUIREMENT

This standing rule does not impose any special voting requirements on entities that are voting on state or local ballot measures. Unless the bylaws or standing rules of the entity provide otherwise, an entity may adopt a resolution to take a position on a state or local ballot measure in the same manner in which it adopts resolutions on other conservation issues.

 

AUTHORITY TO CNRCC TO APPROVE LAWSUITS


The California Executive Committee grants the authority to the CNRCC Steering Committee to initiate, support, or approve legal action on environmental issues that affect more than one chapter. All Sierra Club legal procedures must be followed. Prior to any action, the Steering Committee must consult with the Legal Committee and notify the Chair of Sierra Club California. After any action, the Legal Committee and Chair must be notified. This authority does not authorize the Steering Committee to commit any funds controlled by the Executive Committee to any legal action.

 

EARTHSHARE DISTRIBUTION POLICY

Adopted by California Executive Committee 4/93, last amendment 05/03

  1. At the request of the Sierra Club California Executive Committee, the Sierra Club Foundation participates in the workplace giving campaigns of Earth Share of California. The Foundation deposits Earth Share contributions into a special fund, and it makes grants from the special fund at the request of the California Executive Committee. This resolution describes the current policy for distribution and use of contributions received by the Sierra Club Foundation through Earth Share of California.
  2. Earth Share of California asks its member affiliates to contribute services to Earth Share. Earth Share measures these services in "service points," which usually represent hours of service work. If a chapter contributes services at the request of Earth Share, either through staff or volunteers, the California Executive Committee will ask the Sierra Club Foundation to make a transfer from the Earth Share fund to the chapter's fund in the amount of $60 per "service point" contributed by the chapter.
  3. If the Sierra Club Foundation receives an "access award" from Earth  Share of California because of the efforts of a chapter entity in  obtaining access to a new workplace, the entire amount of the access  award will be transferred to the chapter's account in the Foundation.

EFFECT OF ABSENCES FROM EXECUTIVE COMMITTEE MEETINGS

For purposes of determining a member's absence from a meeting under Sierra Club California Bylaw 2.18, a member will not be considered in attendance at a regularly scheduled meeting unless he or she attends for more than 50 percent of the time between the scheduled time for the meeting to commence and the meeting adjournment.

TRANSACTION OF EXECUTIVE COMMITTEE BUSINESS BY MAIL AND ELECTRONIC VOTING
  • The Executive Committee may conduct a vote by electronic mail under the following conditions.
  • The motion and second are distributed to all voting members by electronic mail along with the designated email address for voting;
  • Voting members all receive the same information, including each member's vote;
  • A date and time is set for the start and end of each electronic mail vote;
  • A member may change his or her vote at any time prior to the final date and time set for the end of each electronic vote;
  • Only the main motion may be voted on by electronic mail;
  • Non-responses on electronic mail voting shall be counted as votes of no;
  • After the time set for the end of the vote, the Chair or designee announces the result of the voting to all voting members;
  • Votes by electronic mail are recorded in the minutes of the next regular meeting..

The Executive Committee may transact business by mail (including electronic mail) or telephone conference call and hold meetings by telephone conference call. Meetings by telephone conference call must be publicly announced and open to all Sierra Club members on their request.

 

SIERRA CLUB CALIFORNIA STAFF MANAGEMENT POLICIES AND PROCEDURES

current version was approved by Cal ExComm 12/07/97

 

General responsibility

Under state bylaw 4.11, Sierra Club California is responsible for the management of staff who are employed by the Sierra Club at the request of Sierra Club California, including the staff of the Sacramento Office. The California Executive Committee determines the manner in which this responsibility is exercised.

Personnel Committee

The Personnel Committee is a standing committee of Sierra Club California. It shall consist of at least four and not more than five members. Because Sierra Club California staff works with and provides support for other California Sierra Club volunteer entities, the entities should be represented on the committee. Members representing the entities shall be approved by their respective entity. The entities are the Sierra Club California ExComm, the California Legislative Committee, the California Conservation Committee and the California Political Committee. The Chair and members of the Personnel Committee shall be approved by the Sierra Club California ExComm Chair and confirmed by the California Executive Committee. They shall serve for one year terms beginning in January of each year and they may be reappointed for additional terms. The Personnel Committee Chair must be qualified by training and experience to supervise Sierra Club staff. The other members of the committee should also have supervisory or managerial training or experience.

Creation of state staff positions

Subject to national Sierra Club procedures, the California Executive Committee may create permanent state staff positions. After consultation with the Sierra Club California Treasurer, the Personnel Committee may create temporary state staff positions for a period of no more than six months; the extension of a temporary position beyond six months requires the prior approval of the California Executive Committee.

Job titles and salary ranges

The Personnel Committee shall recommend to the California Executive Committee the job titles and salary ranges to be established for state staff positions. In setting the ranges for state staff positions, the California Executive Committee will consider the ranges established for national Club staff doing comparable work, the financial resources of Sierra Club California, the cost of living in Sacramento, and other factors.

Job descriptions

The Personnel Committee is responsible for approval of the job descriptions that correspond to particular job titles. Job descriptions clarify reporting relationships, describe the general duties associated with particular job titles, and define the level of responsibility and authority of person(s) with particular job titles. In addition, job descriptions serve as a basis for selection, training, and evaluation of employees.

Hiring, firing, and promotion of staff

The Personnel Committees responsible for overseeing the hiring, firing, and promotion of individual staff members. The Personnel Committee may delegate all or part of this responsibility to the State Director.

Supervision of staff

The State Director shall determine the supervisory and reporting relationships among state staff.

Performance expectations and reviews

Sierra Club California follows the process prescribed by the national Club for annual performance expectations and performance reviews. The Personnel Committee is responsible for preparing performance expectations and performance reviews for the State Director. The State Director is responsible for preparing performance expectations and performance reviews for all other staff. The California Executive Committee may review and modify performance expectations for all staff.

Salary adjustments

 

After consultation with the Personnel Committee, the State Director may recommend salary adjustments for Sierra Club California staff as part of the annual budget process for Sierra Club California. In exceptional circumstances, the State Director may recommend special salary adjustments or bonus payments at other times during the year. The California Executive Committee shall set staff salary levels in executive session.

Personnel Action Records.

Both the Personnel Committee Chair and the State Director shall approve all personnel actions requiring a Personnel Action Record. The Personnel Committee Chair shall retain a copy of these forms, and the State Director shall designate a staff member to maintain a confidential file of these forms in the state office. The originals are retained by the Sierra Club Human Resources Department.

Other matters

Personnel matters shall be handled in the manner described in the Chapter Personnel Administration Manual or in compliance with other procedures established by the national organization for management of Chapter staff.

Adoption and amendment

These policies and procedures are adopted as a resolution of the California Executive Committee. They may be amended by a new resolution adopted as provided in state bylaws.

 

ADDENDUM TO STAFF MANAGEMENT POLICIES AND PROCEDURES

 

One Boss

It is Sierra Club policy that employees report to "one boss." The "one boss" for Sierra Club California is the Personnel Committee Chair. This person also has the responsibility to ensure that the work plan and evaluation happen. The Personnel Chair, ideally, would not be the chair of any other policy committee (CLC, RCC, Political, Legal) or the SCC Chair.

The Sierra Club California Bylaws, standing rules and RedBook identify the standards and volunteer chains for how a staff person gets the policy or position information/decision. The Personnel Chair's role is to step in and establish boundaries for the staff person when those chains are not working. It is appropriate for the staff person to inform the Personnel Chair on potential problems.

 

If the Personnel Chair does not fulfill his or her role, it is the ExComm Chair's responsibility to step in.

Staff Relationship Protocol

The following are guidelines for effective Sierra Club volunteer-staff relations.

 

  • Make sure you are contacting the right staff person.  The lobbyists are in the Capitol much of the day. The Legislative Aide is fully briefed and can answer most calls regarding Sierra Club California's position on a bill. The RedBook also has important contact information. Please under-stand if there is delay with return calls from lobbyists.
  • Policies or positions should be made by the appropriate committee. The staff are our implementers. Question and input about the policies or positions on bills should be directed to the appropriate CLC or RCC member. If a decision needs to be made about a policy or position by one of those committees, please ask the chair of that committee, not a staff person, to facilitate that decision making process.If the volunteer encounters a problem during this process, they should contact the ExComm Chair or Personnel Chair.
  • If the staff person has a problem: If the staff person has a problem with a volunteer, they will ask the Personnel Chair or ExComm chair to work with the volunteer.

Confidential input about a staff person: If someone has a criticism about a staff person, they should confidentially discuss this with the Personnel Chair. It is inappropriate for a volunteer to criticize or complain about a staff person to a general audience or by sending an email to a list other than the Personnel Committee. A private, constructive approach with possible solutions is appreciated.

CALIFORNIA CONVENTION AND ELECTION PROCEDURES

  1. This standing rule implements the Sierra Club California bylaw provisions relating to the California Convention and the election of members of the California Executive Committee.
  2. The Elections Committee consists of a Chair and at least two additional members. The Chair and other members are nominated by the Sierra Club California Chair, and they take office when their appointment is confirmed by the Executive Committee.
  3. They serve for a term of one year, and they may be reappointed for additional terms.
    • The Elections Committee is responsible for deciding and overseeing all procedural details relating to the election of members of the Executive Committee. In particular, the Elections Committee is responsible for the following matters
    • Deciding the length and format of written nominee statements.
    • Deciding the order in which nominee statements are printed in the Convention program.
    • Deciding the order in which nominees are listed on the printed ballots.
    • Verifying and approving nominating petitions.
    • Deciding the length, manner, and order of presentation of oral statements by or for nominees.
    • Counting the ballots and reporting the results to the Convention.
    • Maintaining the ballots until their destruction is authorized by the Executive Committee.
  4. The Elections Committee Chair shall preside at the Convention during the presentation of oral statements by or for nominees, and during the balloting period.
  5. The Executive Committee sets the agenda for the Convention, except as provided in section 11 of this standing rule. The Executive Committee shall schedule sufficient time on the Convention agenda to allow each nominee to talk to the Convention for at least five minutes. The elections Committee Chair shall apportion the scheduled time equally among all nominees, except that nominees for Sierra Club California Chair shall be asked to speak first, and they may be given more time than other nominees. Nominees who do not use their full time allowance may authorize other persons to give brief supporting statements during their time period. The Nominating Committee Chair should notify all nominees prior to the Convention that they may ask others to speak in their behalf at the Convention.
  6. Prior to the Convention, the Executive Committee may adopt a brief statement of the issues, problems, and opportunities that are likely to arise during the next year. This statement should be given to all nominees and to Convention delegates in advance of the Convention. The Elections Committee Chair may read the statement to the Convention at the beginning of the presentation of oral statements by or for nominees.
  7. The Executive Committee may schedule a period for nominees to respond to questions submitted by Convention delegates. The question period (if any) shall be at some time after conclusion of the oral statements by or for nominees. Questions must be submitted in writing to the Elections Committee Chair, who shall exercise his or her best judgment in selecting the questions that seem to be of greatest general interest. The Elections Committee Chair shall direct the selected questions to all of the nominees. The total number of questions will depend on the number of nominees and the time available for the question period.
  8. The election for Chair will be held first, using the instant runoff procedure set forth in paragraph 2.10C of the Sierra Club California bylaws. The election for the other members will then be held, using the procedure set forth in paragraph 2.10B of the Sierra Club California bylaws. (The text of these two paragraphs is included at the end of this standing rule.)
  9. The Sierra Club California bylaws do not expressly provide a procedure for filling the unexpired term of Executive Committee members who have resigned. If there is such a vacancy to be filled, the election to fill one-year vacancies will be consolidated with the election of members to two-year terms. The Convention will vote on all nominees as a group. The nominees with the most votes will be elected to two-year terms, and the nominees with the next highest number of votes will be elected to fill one-year vacancies.
  10. Under paragraph 2.7 of the Sierra Club California bylaws, the Annual Convention has the following powers and responsibilities in addition to electing the members of the California Executive Committee
    • It may advise the California Executive Committee about what the priorities of Sierra Club California should be.
    • It shall review and approve or disapprove any bylaw amendments proposed by the California Executive Committee. \
    • It may advise the California Executive Committee about the contents of any standing rule adopted or proposed for adoption by the California Executive Committee.
    • It may advise the California Executive Committee about the amount of the dues allocations to chapters that should be used to support programs of Sierra Club California.
    • It may adopt a resolution to approve a decision to support or oppose a candidate for California statewide office.
    • It shall set the date for the next Annual Convention.
    • It may act on any other matter referred to it by the California Executive Committee.

      NOTE: Conservation resolutions should be directed to the California Conservation Committee (CNRCC), and general Sierra Club policy resolutions may be directed to the individual chapters.
  11. Any California Chapter or the California Conservation Committee may propose a resolution on the above topics for consideration at the Annual Convention under the following procedures:
    • The resolution must be presented by email or in writing to the Executive Committee Chair prior to the last scheduled Executive Committee meeting before the Convention or May 1, whichever is later.
    • The Executive Committee Chair will submit the resolution to the Executive Committee for its decision as to whether the resolution will be referred to the Convention. The Executive Committee will make such a decision at least two weeks before the Convention. If the decision is to present the resolution to the Convention, it will be distributed by email to all delegates to the Convention prior to the Convention and be presented for consideration by the Convention.
    • A resolution will be considered by the Convention other than by the above procedure only on a motion to amend the agenda at the beginning of the Convention passed a vote of majority of delegates or a motion to add to the agenda during the Convention passed by a vote of two-thirds of the delegates.


This standing rule is adopted pursuant to section 6.4 of the Sierra Club California bylaws. As provided in that section, it may be amended or repealed by the action of two-thirds of those voting on the issue.

[Standing rule last revised by Cal ExComm 5/3/09.]

*****

APPENDIX: From the Sierra Club California Bylaws, as amended in June 2005 --

2.10B An Elections Committee consisting of at least three Sierra Club members shall be appointed by the California Executive Committee prior to the annual convention. No nominees may serve on the Elections Committee. Nominees shall be permitted to address the annual convention. Voting shall be by secret written ballot. The Elections Committee shall count the ballots and announce the results. Each nominee may observe or appoint a representative to observe the ballot counting process. The election for Chair will be held first, using the instant runoff procedure set forth in paragraph 2.10C. The election for the other members of the California Executive Committee will then be held, and the nominees receiving the highest number of votes shall be elected. If there is a tie for the last position to be filled, a runoff election will be held among those tied to fill the vacancy. If there is a tie in the runoff, the winner will be chosen by lot. All ballots shall be retained by the Elections Committee for at least 60 days and until their destruction is authorized by the California Executive Committee.

2.10C Each voter shall rank nominees for Chair in order of preference. The ballot counting shall follow the procedure described below.

  1. Count the total number of ballots cast for Chair.
  2. Count all first-choice votes for each candidate for Chair.
  3. If the first-choice votes for any candidate are a majority of the total number of ballots cast for Chair, that candidate is elected. If no candidate is elected based on first-choice votes, the candidate with the lowest number of first-choice votes is eliminated, and the first-choice ballots for that candidate are redistributed to the second-choice candidates listed on those ballots.
  4. If the first redistribution of votes gives any candidate a majority of the total number of ballots cast for Chair, that candidate is elected. If not the candidate with the lowest number of first-choice and redistributed second-choice votes is eliminated, and the ballots for that candidate are redistributed to the next choice candidate (if any) who has not been eliminated in the first or second round of ballot-counting.
  5. After the second redistribution, the candidate with the highest number of first-choice and redistributed votes is elected Chair, regardless of whether he or she has received a majority of the total votes cast. Ties shall be broken in favor of the candidate who had the most votes in the previous round of ballot-counting. If two candidates had the same number of votes in all previous rounds, the tie shall be broken by lot.